UK check-in inventory photo record
For check-in inventory workflows, check4u creates a tenant-submitted photo record both sides can keep alongside the inventory.
Where check4u fits
In the UK, move-in condition paperwork is often called an inventory, check-in inventory, check-in report, or schedule of condition. check4u keeps the photo side simple: one tenant link, room-by-room photos, and one shared PDF.
Use check4u alongside your inventory process. It is not a replacement for a professional inventory, official form, or legal advice.
Use check4u alongside your check-in inventory
A check-in inventory is usually the main record of a rental property's condition at the start of a tenancy. It may be prepared by a landlord, letting agent, or professional inventory clerk, and it often includes room-by-room condition notes, contents, fixtures, fittings, and cleaning condition.
check4u is not designed to replace that inventory. It gives landlords and small property teams a simple way to collect tenant-submitted photos and comments around the same move-in moment. The result is a clean supporting photo record that both sides can keep alongside the inventory.
Why a separate tenant photo record helps
Photos often end up scattered across email threads, WhatsApp messages, shared folders, and agent inboxes. That can make it hard to see what was submitted, when it was submitted, and whether both sides received the same record.
check4u keeps the tenant photo submission separate and simple. The tenant opens one link, adds room-by-room photos and optional notes, and the landlord reviews the submission before sending one final PDF to both sides.
Common questions
Is check4u a UK inventory report?
No. check4u is not a full inventory report and does not replace a professional inventory, check-in report, or schedule of condition. It helps collect tenant-submitted photos and comments into a supporting PDF photo record.
Can I use check4u if I already use an inventory clerk?
Yes. check4u can sit alongside your existing inventory process. It is useful when you want the tenant to submit their own room-by-room photos and notes through a simple link.
Why not just ask the tenant to email photos?
You can, but photos often become scattered across email, chat apps, and folders. check4u keeps photos, comments, timestamps, owner review notes, and the final shared PDF in one flow.
What the shared PDF includes
- Room-by-room photos submitted through one secure link
- Tenant comments and visible condition notes
- Owner review notes before the final PDF is sent
- Photo IDs, timestamps, and one shared PDF for both sides
Photo checklist for check-in inventory workflows
- Wide photos of each room before or during move-in
- Close-ups of marks, scratches, stains, or visible wear
- Photos of fixtures, appliances, keys, and meters where relevant
- Tenant comments that clarify what each photo shows
How it works
- Create the photo record and send the tenant link
- The tenant adds photos and optional comments with no account required
- Review the submission and send the same PDF to both sides
What check4u does not do
check4u does not replace official tenancy forms, provide legal advice, or make decisions for either party. It helps organize tenant-submitted photos and comments into one neutral photo record.
Create a shared photo record
Send a secure link, collect room-by-room photos, and email one clean PDF to both sides.